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a) The election of the managing or executive committees
shall be
secret ballot and their final result shall be officially
announced at the
general meeting of the Association called for this purpose within fifteen
days of the date of polling but before or on 30th September.
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b) On completion of the term retiring
members of the managing or
executive
committee shall not be eligible to stand for election or co-option for the committee in any representative capacity for the next
one year. However, this
provision will not
be applicable tothose
Associations having less than 20 members. |
c) Neither postal ballot nor proxy will
be allowed.
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d) The polling can be held
simultaneously at the Head Office, Zonal Office
or Branch Office of the FPCCI and also in the Offices of Association
for
the convenience of the voters.
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e) The Executive/Managing Committees Shall approve the election
schedule and
appoint a returning officer, scrutineers and polling
officers who shall be other
those contesting the election.
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f) The
returning officer as appointed
shall be lncharge of
all
arrangements,
connected with such elections, including counting of
votes and announcement of
results.
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g) The Secretary of the Association
along with the issuance of the election
schedule shall display a list of all members
eligible to vote along with
their national
tax number and the name of their representative.
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h) The changes, if any,
regarding name of representative in the list of
voters
shall be sent to the Secretary of the Association along with
necessary proof of
eligibility within seven days
the announcement of election schedule.
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i) The members who have any
objection to the entries/changes in the list
of
voters shall send their objection in
writing to the Secretary within
seven days of
the issuance of the said list.
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j) The Secretary will
intimate action on the objections or changes sent by
members within seven days from the last day under preceding clause.
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k) In case of
any dispute pertaining to the eligibility of a member the
matter may
be referred to the Scrutiny Committee of the Association
by
any person grieved by the decision of the
Secretary of the
Association within three days, which will
decide the case within seven days.
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l) Within seven days of the decision of the Scrutiny Committee on such
Reference and the changes, if any, otherwise allowed by
the Secretary,
a copy
of final list of voters shall be provided to the
candidates
contesting the elections
and a copy of such list
shall also be submitted
to the Director Trade
Organizations, forthwith.
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m) Within seven days of the issuance of the final list of voters, any person
who is eligible to contest the election for
the vacant post, shall send his
nomination duly proposed, seconded, and signed by the candidate to
the Secretary on the prescribed form in accordance with
the Articles of
Association or rules of the Association.
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n) The ballot papers shall have duly numbered counterfoils and the voters
shall sign or affix thumb impression thereon
in the presence of polling
agents of the candidates and the returning
officer before the issuance
of ballot papers to him/her.
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o) It shall be the duty of the polling officer
to see the original identity card
issued by the Association or national identity card or passport or any
other
mode of identification of the voter
and write the number thereof on the
counterfoil.
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p) After comparing the Signatures and photographs with the specimen
signatures cards the polling officer shall hand over the ballot paper to
the voter.
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q) The ballot paper shall be signed by the Secretary or an officer of the
Association duly authorized by the Secretary in this behalf and shall also be
signed by the polling officer at the time when it is issued.
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r) The voter shall not be allowed
to leave the booth after the ballot paper
has been handed over to him until
and unless he or she has inserted
his / her
ballot paper
in the box placed before the presiding
officer / polling officer and
polling agents of the candidates.
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s) Adequate arrangements shall
be made to maintain the secrecy of the
polls.
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t) Proper account shall be maintained by a designated officer
in respect
of ballot
papers including used, unused, tendered, challenged or stray
ballot papers.
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u) The challenged votes
shall be kept in a separate sealed envelop duly
signed
and sealed by the polling officer.
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v) The retuning officer shall decide about the challenged votes after
verifications
of necessary information from the member firm, company or
concern before the official announcement of the results.
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w) Counting of votes shall take place immediately
after the polling hours under
the supervision of the polling officer in the presence of polling agents
of the
candidates, if any, at the designated sites.
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x) Provisional results may be declared by the returning officer immediately
after
the counting of votes is completed.
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y) In the event of equality of votes between two or more candidates a lot
shall
be drawn by the returning officer in
the presence of candidates or
their
Authorized representatives / polling
agents of such candidates and
a record of the result hereof shall be made.
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z) The announcement of election results within the meaning of section
9 (2) (e)
of the Trade Organizations
Ordinance shall be made in the
general meeting of
the
trade organization concerned called for this
purpose within fifteen days of
the announcement of the provisional
results but in no case later than 30th days
of September.
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x1) The record of elections shall be opened for
inspection upon an
application
made in the behalf by the candidate within seven days of the date of polling and the approved by the Director Trade Organizations.
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x2) The term of office
of the Managing Committee / Executive Committee
and
office bearers of the Association shall
continue as per their Articles
of Association
However, the office of Chairman / President
of
Association shall rotate Between North
& South zones, wherever the
Associations have such zones as
per their Articles & Memorandum. |
x3) The All Pakistan Associations who could no hold Election due to DTO
order date 3-1-96 and 7-2-96 or
whose process of election could
not be
completed due to litigation, shall
hold their elections before 30-9-1997. The
members of Managing Committee / Executive
Committee
or office bearers whose
term has
already expired or will expire till
30-9-1997 will stand retire on 30.9.1997
and the election for such
vacancies will be held in a manner that new elected
members / office
bearers will take over on 1st October. This clause
is only
applicable to
election of 1997.
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x4) Accounting year of the Association will be closed on 30th June
each
year
and its financial
statement duly audited by a Chartered Accounting along with a
list of members as on the 30th September
shall be furnished by Association to
the Director, Trade Organizations,
on or before the 31st day of December every
year. |
